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Catagory: Search
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What if I don't find what I'm looking for?
We provide access to digitized legal and historical records from our collections as well as recently transferred public records from participating state and local government agencies. While we actively seek out new records to add to our holdings, there are still many yet to collect and digitize. If you do not find the records you are seeking on our website, please check with our State Government Archives, Regional Branch repositories, or the office of record. We also encourage you to check our website frequently for new records.
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Can I use Boolean operators in the search?
Boolean operators tell the search which keywords you want your results to include or exclude, and whether you require that your keywords appear close to each other. You may use the following Boolean operators when searching the Digital Archives using keywords: AND, OR, NOT. For more information about Boolean operators and how to use them, go to Wikipedia.org.
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Category: Collections
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How do I report a transcription error in a record?
The legal and historical records on the Digital Archives website are made searchable by hundreds of volunteers who manually index these documents. The challenge of reading often illegible handwriting understandably results in transcription errors. Users can notify us of possible transcription errors by using the “Give us Feedback” link at the bottom of each record page and then selecting the button for “Errors.”
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What is the difference between a Collection and a Record Series?
A records series is a group of records with similar purpose that are arranged in a logical order - alphabetically, numerically, by date, etc. A collection is a group of records (that may comprise of many record series) that have some unifying characteristic. For instance, from the Governor's Office we may get correspondence, press releases and executive orders - all of which are records series; together all of those series make the Governor's Administration Collection.
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Will the Digital Archives ever contain historic maps?
Yes, the Digital Archives will be collecting both historic maps and images. As the State Archives creates electronic copies of our maps and photos for preservation and increased access, a copy of those images will be sent to the Digital Archives so everyone can have access to those important images over the web.
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How can I obtain copies of records?
There are two ways to obtain copies of records: 1 - you can print out a copy of the record yourself from our website without cost or 2 - you can use the 'Add to My Shopping Cart' button to order a copy of the record certified by the custodial agency.
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Can I order high quality printouts of maps and photos?
Yes, the State Archives maintains a large collection of historical maps and photos that may be purchased. To order an image that is in the Digital Archives, simply search for the image, click on the 'Add to my Shopping Cart' button and proceed to checkout. We will printout out a full sized color copy and ship it to you. If you are interested in an image that you cannot find in the Digital Archives collection, contact your Regional Archivist for assistance.
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Category: eRecords Management
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What is an eRecord?
An electronic record is any record created that is only readable by a machine. Some common examples of electronic records are: word processing files, database files, email, scanned images and web pages.
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Category: About Us
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Can I donate equipment to the Legacy Museum and Lab?
Yes, that Digital Archives is very interested in your old computer hardware and software. If you have something that you would be interested in donating, please contact us!
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Do you rent out space at your facility for training and/or special events?
Yes, the Digital Archives has two classrooms and a presentation classroom that are available for a reasonable fee. For more information, please contact us with the date, purpose of the event and expect number of attendees.
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