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Agency 085
Secretary of State
RCW 23, 24, 43.07
| Request | $24,266,860 | ||||||||||||||||||
| Net change from current biennium | $827,167 | Decrease | |||||||||||||||||
| Percent change from current biennium | 3.3% | Decrease | |||||||||||||||||
The Office of the Secretary of State maintains the filings of
profit and nonprofit corporations, limited partnerships, limited
liability companies, and organizations engaged in charitable solicitations;
conducts federal and state elections; preserves and provides access
to historical and inactive records of state government; provides
staff administration of employee incentive programs for the Productivity
Board; and provides a substitute address for victims of domestic
violence who have relocated.
The goals of the Office are to: process corporate and charitable
filings promptly and efficiently; administer federal and state
elections impartially and in a manner which encourages maximum
voter participation; preserve the historical records of the state;
efficiently store and manage inactive records; promote efficiency
and economy through employee awards for cost-saving changes in
state programs; and provide address confidentiality to program
participants.
Links to Program Level Detail
Reimbursement of Election Costs
Archives and Records Management
| Operating Budget: Summary
| |||||||||||||||||||||
| 1995-97 Appropriations | Appropriated Funds | Expenditures | |||||||||||||||||||
| Amount | Estimated Balance | 1993-95 Actual | 1995-97 Estimated | 1997-99 Proposed | |||||||||||||||||
| 17,093,609 | 408,967 | General Fund - Basic Account - State | 9,808,002 | 16,684,642 | 14,506,000 | ||||||||||||||||
| 18,815 | General Fund - Basic Account - Federal Unanticipated | 335 | 18,815 | ||||||||||||||||||
| General Fund - Basic Account - Governors Emergency | 140,000 | ||||||||||||||||||||
| 5,284,798 | 30,701 | Archives & Records Management Acct - State | 3,052,786 | 5,254,097 | 4,329,789 | ||||||||||||||||
| Archives & Records Management Acct - Private/Local | 2,261,211 | ||||||||||||||||||||
| Archives & Records Management Acct - Private/Local Unanticipated | 721,214 | ||||||||||||||||||||
| 665,978 | 28,837 | Department of Personnel Service - State | 594,043 | 637,141 | 662,000 | ||||||||||||||||
|
23,063,200 |
468,505 | Total Appropriated Funds |
14,316,380 |
22,594,695 |
21,759,000 | ||||||||||||||||
| Non-Appropriated Funds | |||||||||||||||||||||
| Secretary of State's Revolving Acct - Non-Appropriated | 1,153,590 | 2,499,332 | 2,507,860 | ||||||||||||||||||
| Total All Funds |
15,469,970 |
25,094,027 |
24,266,860 | ||||||||||||||||||
| Capital Budget: Summary*
| |||||||||||||||||||||
| 1995-97 Appropriations | Appropriated Funds | Expenditures | |||||||||||||||||||
| Amount | Estimated Balance | 1993-95 Actual | 1995-97 Estimated | 1997-99 Proposed | |||||||||||||||||
| 7,220,490 | 5,857,434 | State Building Construction Account - State | 4,110,508 | 1,363,056 | 8,519,255 | ||||||||||||||||
*For detail projects, see
1997-99 Capital Plan.
| Operating Budget: Summary by Object
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Salaries And Wages | 3,312,078 | 3,937,649 | 4,497,982 | 4,842,121 | 4,920,423 | |||||||||||||
| Employee Benefits | 931,177 | 1,134,726 | 1,326,972 | 1,366,095 | 1,376,329 | |||||||||||||
| Personal Service Contracts | 18,800 | |||||||||||||||||
| Goods And Services | 2,379,430 | 3,273,840 | 4,574,740 | 4,227,766 | 4,565,744 | |||||||||||||
| Travel | 76,328 | 85,077 | 125,237 | 120,310 | 124,992 | |||||||||||||
| Capital Outlays | 396,184 | 370,905 | 443,301 | 202,559 | 97,900 | |||||||||||||
| Grants, Benefits & Client Services | 1,008,718 | 5,221,165 | 15,235 | 2,357,093 | 2,000 | |||||||||||||
| Debt Service | 36,631 | 36,634 | 31,764 | 31,764 | 31,764 | |||||||||||||
| Interagency Reimbursements | (57,558) | |||||||||||||||||
| Intra-Agency Reimbursements | (48) | |||||||||||||||||
| Annual Total |
8,082,940 |
14,078,796 |
11,015,231 |
13,147,708 |
11,119,152 | |||||||||||||
| Operating Budget: Program Summary
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Corporations | 2,047,814 | 2,442,667 | 3,176,253 | 2,929,958 | 2,944,170 | |||||||||||||
| Elections | 558,080 | 658,420 | 754,901 | 716,515 | 723,324 | |||||||||||||
| Voter Services | 1,428,499 | 2,111,693 | 2,407,767 | 2,261,050 | 2,535,938 | |||||||||||||
| Administration | 1,031,201 | 1,284,216 | 1,625,562 | 1,416,890 | 1,540,875 | |||||||||||||
| Election Division - State Share | 991,412 | 5,175,299 | 2,355,093 | |||||||||||||||
| Archives and Records Management | 1,620,433 | 1,985,285 | 2,582,247 | 2,948,948 | 2,842,810 | |||||||||||||
| Productivity Board | 263,490 | 271,662 | 277,900 | 278,411 | 283,415 | |||||||||||||
| Special Programs | 142,011 | 149,554 | 190,601 | 240,843 | 248,620 | |||||||||||||
| Annual Total |
8,082,940 |
14,078,796 |
11,015,231 |
13,147,708 |
11,119,152 | |||||||||||||
| Fiscal Year 1993-94 | 7,387,030 | |||||||||||||||||
| Biennium Total |
15,469,970 |
25,094,027 |
24,266,860 | |||||||||||||||
| Operating Budget: Change from Preceding Biennium
| ||||||||||||||||||||||||||
| 1993-95 Actual | 1995-97 Estimated | 1997-99 Proposed | ||||||||||||||||||||||||
| Amount | Percent | Amount | Percent | Amount | Percent | |||||||||||||||||||||
| Corporations | 475,992 | 14.8% | 1,917,632 | 51.8% | 255,208 | 4.5% | ||||||||||||||||||||
| Elections | 386,216 | 65.0% | 432,650 | 44.1% | 26,518 | 1.9% | ||||||||||||||||||||
| Voter Services | (366,863) | (11.4)% | 1,668,348 | 58.5% | 277,528 | 6.1% | ||||||||||||||||||||
| Administration | 371,138 | 22.6% | 896,051 | 44.5% | 47,987 | 1.6% | ||||||||||||||||||||
| Election Division - State Share | (2,689,626) | (62.3)% | 3,550,902 | 218.6% | (2,820,206) | (54.5)% | ||||||||||||||||||||
| Archives and Records Management | (505,902) | (12.5)% | 1,020,049 | 28.8% | 1,224,226 | 26.8% | ||||||||||||||||||||
| Productivity Board | (70,510) | (12.3)% | 44,888 | 8.9% | 12,264 | 2.2% | ||||||||||||||||||||
| Special Programs | (204,827) | (45.4)% | 93,537 | 37.9% | 149,308 | 43.9% | ||||||||||||||||||||
| Belated Claims | (1,488) | (100.0)% | ||||||||||||||||||||||||
| Total |
(2,605,870) |
(14.4)% |
9,624,057 |
62.2% |
(827,167) |
(3.3)% | ||||||||||||||||||||
| Employment Summary
| ||||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||||
| FTE Staff Years | 119.0 | 135.9 | 152.8 | 137.1 | 137.1 | |||||||||||||||
| Average FTE Staff Year Costs | 27,833 | 28,975 | 29,437 | 35,318 | 35,889 | |||||||||||||||
Program Level Detail
The Corporations program provides for the filing and maintenance
of records on profit and nonprofit corporations, limited partnerships,
limited liability companies, and other business entities; reservation
of corporate names; registration of trademarks; and filing and
maintenance of records on organizations that conduct charitable
solicitations in the state, and participates in the Master Business
License program.
The objectives of this program are to: process all filings within three days of receipt; process all license fees within one day of receipt; and promptly provide requested information on corporations and other entities which file with the division.
| Program Employment
| ||||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||||
| FTE Staff Years | 35.3 | 49.6 | 57.6 | 52.9 | 52.9 | |||||||||||||||
| Average FTE Staff Year Costs | 25,500 | 26,523 | 26,170 | 27,792 | 28,176 | |||||||||||||||
| Expenditure Detail
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Salaries and Benefits | 1,164,867 | 1,717,652 | 1,970,547 | 1,906,920 | 1,930,340 | |||||||||||||
| Grants and Subsidies | 250 | 1,648 | 494 | 2,000 | 2,000 | |||||||||||||
| Other Operating Costs | 882,697 | 723,367 | 1,205,212 | 1,021,038 | 1,011,830 | |||||||||||||
| Annual Total |
2,047,814 |
2,442,667 |
3,176,253 |
2,929,958 |
2,944,170 | |||||||||||||
| Fiscal Year 1993-94 | 1,653,474 | |||||||||||||||||
| Biennium Total |
3,701,288 |
5,618,920 |
5,874,128 | |||||||||||||||
| Source of Funds
| |||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | |||||||||||||||
| General Fund - Basic Account - State | 1,502,817 | 1,617,459 | 1,840,971 | 1,895,738 | 1,899,795 | ||||||||||||||
| Secretary of State's Revolving Acct - Non-Appropriated | 544,997 | 825,208 | 1,335,282 | 1,034,220 | 1,044,375 | ||||||||||||||
| Annual Total |
2,047,814 |
2,442,667 |
3,176,253 |
2,929,958 |
2,944,170 | ||||||||||||||
The Elections program assists local election officials in the
conduct of voter registration and federal, state, and local elections;
administers voter registration programs in conjunction with drivers
licensing and social and health services facilities; tests voting
equipment and software for vote tallying systems; files declarations
of candidacy for federal and state offices; canvasses state primaries
and general elections; administers federal and state programs
on accessibility of polling places; provides a training program
for county election officials, political party observers, and
county canvassing board members; conducts reviews of county election
procedures; provides funding for the Presidential Electors; and
serves as a clearinghouse for election information.
The objectives of this program are to: ensure that federal, state, and local elections are conducted uniformly and impartially; maximize the registration of voters in drivers licensing and social and health services facilities; maintain the integrity and security of the vote tallying process; and accurately canvass and report the returns of state primaries and general elections.
| Program Employment
| ||||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||||
| FTE Staff Years | 10.9 | 11.5 | 10.5 | 11.4 | 11.4 | |||||||||||||||
| Average FTE Staff Year Costs | 32,255 | 35,158 | 36,917 | 36,399 | 37,246 | |||||||||||||||
| Expenditure Detail
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Salaries and Benefits | 442,838 | 508,891 | 487,959 | 523,001 | 534,112 | |||||||||||||
| Other Operating Costs | 115,242 | 149,529 | 266,942 | 193,514 | 189,212 | |||||||||||||
| Annual Total |
558,080 |
658,420 |
754,901 |
716,515 |
723,324 | |||||||||||||
| Fiscal Year 1993-94 | 422,591 | |||||||||||||||||
| Biennium Total |
980,671 |
1,413,321 |
1,439,839 | |||||||||||||||
| Source of Funds - General Fund - Basic Account - State | |||||||||||||||||||
The Voter Services program includes the maintenance of voter registration
records for the verification of petitions and the transfer of
voter registration records and information from the Department
of Licensing, Department of Social and Health Services, Department
of Health, Department of Veterans Affairs, and Department of Services
for the Blind to the county auditors; verification of signature
petitions for initiatives, initiatives to the Legislature, and
referendums; publication and distribution of a voters pamphlet
on state measures and candidates for federal and state offices;
production of voters pamphlet information in Braille, in Spanish,
and on tape cassettes; publication of newspaper and broadcast
legal advertising on constitutional amendments; and consolidation
of county voter registration files for political parties.
The objectives of this program are to support and facilitate the initiative and referendum process and to provide voters with timely information on state measures and federal and state candidates.
| Program Employment
| ||||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||||
| FTE Staff Years | 26.0 | 22.0 | 23.3 | 20.8 | 20.8 | |||||||||||||||
| Average FTE Staff Year Costs | 22,045 | 24,531 | 28,055 | 37,558 | 38,258 | |||||||||||||||
| Expenditure Detail
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Salaries and Benefits | 723,934 | 685,966 | 853,595 | 999,008 | 1,014,115 | |||||||||||||
| Grants and Subsidies | 15,094 | 44,161 | 13,741 | |||||||||||||||
| Other Operating Costs | 689,471 | 1,381,566 | 1,540,431 | 1,262,042 | 1,521,823 | |||||||||||||
| Annual Total |
1,428,499 |
2,111,693 |
2,407,767 |
2,261,050 |
2,535,938 | |||||||||||||
| Fiscal Year 1993-94 | 1,422,613 | |||||||||||||||||
| Biennium Total |
2,851,112 |
4,519,460 |
4,796,988 | |||||||||||||||
| Source of Funds - General Fund - Basic Account - State | |||||||||||||||||||
The Administration program includes the establishment and implementation
of policy, general management, financial, and personnel services
to other divisions within the agency.
The objectives of this program are to: ensure compliance with applicable statutory mandates; improve the operations of the agency and the effective delivery of agency services to the public; and extend and expand public access to records maintained by the agency.
| Program Employment
| ||||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||||
| FTE Staff Years | 16.0 | 18.0 | 16.8 | 19.8 | 19.8 | |||||||||||||||
| Average FTE Staff Year Costs | 36,832 | 37,310 | 39,864 | 36,426 | 36,709 | |||||||||||||||
| Expenditure Detail
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Salaries and Benefits | 747,832 | 847,417 | 845,252 | 907,451 | 913,849 | |||||||||||||
| Grants and Subsidies | 48 | |||||||||||||||||
| Other Operating Costs | 283,321 | 436,799 | 780,310 | 509,439 | 627,026 | |||||||||||||
| Annual Total |
1,031,201 |
1,284,216 |
1,625,562 |
1,416,890 |
1,540,875 | |||||||||||||
| Fiscal Year 1993-94 | 982,526 | |||||||||||||||||
| Biennium Total |
2,013,727 |
2,909,778 |
2,957,765 | |||||||||||||||
| Source of Funds
| |||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | |||||||||||||||
| General Fund - Basic Account - State | 848,278 | 857,998 | 919,979 | 792,373 | 836,711 | ||||||||||||||
| Archives & Records Management Acct - State | 12,608 | 315,571 | 389,809 | 369,606 | 269,780 | ||||||||||||||
| Archives & Records Management Acct - Private/Local | 38,432 | 121,424 | |||||||||||||||||
| Archives & Records Management Acct - Private/Local Unanticipated | 45,355 | ||||||||||||||||||
| Secretary of State's Revolving Acct - Non-Appropriated | 80,872 | 75,664 | 263,178 | 166,401 | 262,864 | ||||||||||||||
| Department of Personnel Service - State | 44,088 | 34,983 | 52,596 | 50,078 | 50,096 | ||||||||||||||
| Annual Total |
1,031,201 |
1,284,216 |
1,625,562 |
1,416,890 |
1,540,875 | ||||||||||||||
Reimbursement
of Election Costs
This program provides reimbursement to counties for the state's
proportional share of the cost of odd-year state primary and general
elections.
The objective of the program is to review, audit, and promptly process invoices received for reimbursement of primary and general election costs.
| Expenditure Detail
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Grants and Subsidies | 991,412 | 5,175,254 | 2,355,093 | |||||||||||||||
| Other Operating Costs | 45 | |||||||||||||||||
| Annual Total |
991,412 |
5,175,299 |
2,355,093 | |||||||||||||||
| Fiscal Year 1993-94 | 632,985 | |||||||||||||||||
| Biennium Total |
1,624,397 |
5,175,299 |
2,355,093 | |||||||||||||||
| Source of Funds - General Fund - Basic Account - State | |||||||||||||||||||
Archives
and Records Management
The Archives and Records Management program provides for the preservation,
arrangement, and description of historical records centrally and
through regional archives; the inventory, storage, and disposition
of inactive public records; the dissemination of standards for
maintaining state and local records; the processing of requests
to restrict the disclosure of certain addresses from public records;
and the microfilming of essential state and local records.
The objectives of the program are to: preserve, expand, and provide access to historical records of the state; record oral histories of former legislators and other elected officials; provide economical maintenance of inactive public records; and provide economical microfilm services to state and local agencies.
| Program Employment
| ||||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||||
| FTE Staff Years | 23.6 | 27.3 | 36.9 | 23.2 | 23.2 | |||||||||||||||
| Average FTE Staff Year Costs | 28,692 | 28,580 | 28,134 | 48,955 | 49,843 | |||||||||||||||
| Expenditure Detail
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Salaries and Benefits | 882,451 | 1,021,676 | 1,358,310 | 1,461,944 | 1,485,698 | |||||||||||||
| Grants and Subsidies | 255 | |||||||||||||||||
| Other Operating Costs | 737,727 | 963,609 | 1,223,937 | 1,487,004 | 1,357,112 | |||||||||||||
| Annual Total |
1,620,433 |
1,985,285 |
2,582,247 |
2,948,948 |
2,842,810 | |||||||||||||
| Fiscal Year 1993-94 | 1,927,050 | |||||||||||||||||
| Biennium Total |
3,547,483 |
4,567,532 |
5,791,758 | |||||||||||||||
| Source of Funds
| |||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | |||||||||||||||
| General Fund - Basic Account - Federal Unanticipated | 335 | 18,815 | |||||||||||||||||
| General Fund - Basic Account - Governors Emergency | 140,000 | ||||||||||||||||||
| Archives & Records Management Acct - State | 1,265,098 | 1,966,470 | 2,582,247 | 2,484,171 | 1,206,232 | ||||||||||||||
| Archives & Records Management Acct - Private/Local | 464,777 | 1,636,578 | |||||||||||||||||
| Archives & Records Management Acct - Private/Local Unanticipated | 215,000 | ||||||||||||||||||
| Annual Total |
1,620,433 |
1,985,285 |
2,582,247 |
2,948,948 |
2,842,810 | ||||||||||||||
This program provides and administers incentive programs for individual
state employees and for groups of state employees.
The objectives of the program are to promote cost-saving innovations in state programs and to recognize and reward state employees who make cost-saving recommendations for program improvements.
| Program Employment
| ||||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||||
| FTE Staff Years | 5.2 | 5.7 | 4.7 | 6.0 | 6.0 | |||||||||||||||
| Average FTE Staff Year Costs | 31,531 | 29,894 | 31,017 | 31,184 | 31,724 | |||||||||||||||
| Expenditure Detail
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Salaries and Benefits | 208,250 | 219,249 | 187,207 | 242,659 | 246,393 | |||||||||||||
| Grants and Subsidies | 1,659 | 102 | 1,000 | |||||||||||||||
| Other Operating Costs | 53,581 | 52,311 | 89,693 | 35,752 | 37,022 | |||||||||||||
| Annual Total |
263,490 |
271,662 |
277,900 |
278,411 |
283,415 | |||||||||||||
| Fiscal Year 1993-94 | 241,184 | |||||||||||||||||
| Biennium Total |
504,674 |
549,562 |
561,826 | |||||||||||||||
| Source of Funds - Department of Personnel Service - State | |||||||||||||||||||
This program maintains alternative addresses for and forwards
mail to victims of domestic violence.
The objective of the program is to provide and maintain address confidentiality to victims of domestic violence.
| Program Employment
| ||||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||||
| FTE Staff Years | 2.0 | 1.8 | 3.0 | 3.0 | 3.0 | |||||||||||||||
| Average FTE Staff Year Costs | 28,390 | 31,040 | 31,888 | 43,900 | 45,348 | |||||||||||||||
| Expenditure Detail
| ||||||||||||||||||
| 1994-95 Actual | 1995-96 Estimated | 1996-97 Estimated | 1997-98 Proposed | 1998-99 Proposed | ||||||||||||||
| Salaries and Benefits | 73,083 | 71,524 | 122,084 | 167,233 | 172,245 | |||||||||||||
| Other Operating Costs | 68,928 | 78,030 | 68,517 | 73,610 | 76,375 | |||||||||||||
| Annual Total |
142,011 |
149,554 |
190,601 |
240,843 |
248,620 | |||||||||||||
| Fiscal Year 1993-94 | 104,607 | |||||||||||||||||
| Biennium Total |
246,618 |
340,155 |
489,463 | |||||||||||||||
| Source of Funds - General Fund - Basic Account - State | |||||||||||||||||||